4 Hot Virtual Meeting Room Services You Should Know AboutAs the cyberspace is gradually becoming the next “office space,” it’s all too common to work with clients, consultants, telecommuters, and remote workers who haven’t stepped inside your brick-and-mortar office, that is, if you have one. Today, several businesses and organizations either run fully virtually, or have a virtual location along with a physical one. According to the 2013 Work-Life Fit survey, nearly one-third (31%) of full-time workers in the U.S. get most of their work done from a remote location, such as home, business center, or other location.

As a result of these changes in the work landscape, virtual meetings have emerged as the most important method to stay connected with teams, to troubleshoot and address problems, and to discuss important issues with them. A survey conducted by Unify titled “Rules of Engagement for a Virtual World” revealed that 79% of respondents claimed that they work with their teams over digital platforms including phone calls, conference calls, video conferences, and e-mails. Of this majority, 44% of participants felt virtual interactions were as good as in-person meetings.

When it comes to virtual meeting services, we have seen growth from when free and consumer-grade video platforms such as Skype, Google Hangouts, or Facetime were the only options for video meetings. Today there’s a broad range of enterprise-grade services waiting to be explored. With so many choices available today, selecting the right service for your business might be a daunting task. Let us help you narrow your options by sharing with you 4 of the hottest virtual meeting services available today.


Pexip is a full-featured virtual meeting service that allows you to have multiple virtual meeting rooms in your organization at a fraction of the cost of traditional systems. Because it is interoperable with Microsoft Lync and WebRTC, Pexip enables anyone with a standard web browser, like Chrome, Firefox, Opera, Internet Explorer and Apple Safari, to join meetings without any endpoint whatsoever.

Other features include:

  • Easy access to Pexip Infinity Virtual Meeting Rooms, a free video client software for Microsoft Windows, Mac OS X, and Linux operating systems
  • Ability to limit bandwidth used by each participant, on a per-conference basis
  • Integratable WebRTC functionality with third-party applications and websites via the WebRTC front-end SDK
  • Dynamic response to fluctuating network conditions by downspeeding and upspeeding individual participants
  • PIN-protected conferences that can distinguish between hosts and guests

Pexip’s pricing starts at $99 per user per month, and at $4,000 for enterprise license agreements for a minimum of 200 users. Before purchasing, you can also experience a free 30-day trial of all features, including deployment, management, and setup.


Acano knocks down communication barriers by uniting previously incompatible audio, video, and web technologies to offer a seamless virtual meeting experience using any device, from anywhere. Compatible with your existing infrastructure, it offers three deployment choices – Acano server, virtual deployment, or cloud deployment, making it adaptable in many cirumstances.

Other features include:

  • Scalable voice and video
  • Voice, video, and web solutions for the price of one
  • Easy transition to the cloud
  • Compatibility with Micrsoft Lync, Cisco Telepresence, as well as traditional video conferencing systems
  • Ability to build a coSpace for every employee, and on every topic within an organization
  • The functionalities of WebRTC integration

You can sign up for a free trial before purchasing this product to find out if it meets your business requirements.


Winner of the 2014 Infocomm Show, Videxio makes video conferencing easy with a no-frills approach. With an open and interoperable service, Videxio enables you to hold video meetings with participants dialing in from different kinds of networks, systems, and standards, irrespective of location, platform, or device.

Other features include:

  • Live high quality audio and video communication between Lync users, traditional H323/SIP video conferencing solutions from a variety of vendors, along with Web based video and telephony
  • Unlimited flexibility and ability to work on absolutely any device
  • Excellent coverage provided by data centers all over the globe
  • Ability to join meetings from a standard-based video system, from Microsoft Lync, from a web-browser, or from dial-in on audio from a phone
  • Capability to turn Mac, PC, or a mobile device into a video endpoint
  • WebRTC integration

Whether it’s employed for 10 users or 10, 000 users, Videxio offers multiple subscription plans that you can choose from based on your requirements.


Zoom is a cloud-based virtual meeting service which combines cloud video conferencing, simple online meetings, and group messaging into one easy-to-use platform. Zoom’s solution offers the best video, audio, and screen-sharing experience across ZoomPresence, Windows, Mac, iOS, Android, and H.323/SIP room systems.

Other features include:

  • High definition voice and video
  • Google Chrome and Outlook plugins
  • Ad-hoc or scheduled meetings
  • High quality MP4 or M4A recording
  • Virtualized software setup in minutes
  • Excellent scalability and flexibility
  • Instant global service back-up
  • Robust security features including SSL encryption, AES 128-bits encryption, HTTPS access, role based access control, and admin feature controls

The basic version of this service (limited to 25 participants) is free of cost at sign-up. Zoom also offers Pro and Business versions starting at a minimum of $9.99 and $14.99 respectively. In addition, Zoom also offers separate plans for educational institutions, healthcare facilities, and API partners.

So now that we’ve introduced you to four of the hottest virtual meeting room services, it’s simply a matter of choosing the one that will help transform your virtual meeting experience.

Have you used any of these services? Please share the pros and cons of your experiences.

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