Video conferencing at home offers a great solution for companies that want to use remote workers or interface with team members who are homebound due to medical circumstances. However, one of the drawbacks of video conferencing at home is that it can sometimes look unprofessional since participants are in a more relaxed environment. Fortunately, there are ways that you can make video conferencing more professional, which is especially important when you are conferencing from home with an important client or manager at your company.
Create A Dedicated Area For Videoconferencing
It is best to videoconference from a place that you know is acceptable for video communications. Instead of scrambling to try to clean off your desk or move your personal possessions around minutes before the conference, you should create a space in your home that is always available for video conferencing. This way you can be prepared for unexpected requests for videoconferences if they ever come up.
Wear Professional Attire
Avoid the temptation to wear comfortable clothing just because you are in a relaxed environment. When you are video conferencing at home, you are still working on a professional task with other people, so you need to present a professional appearance. The exception to this is if you are physically unable to wear professional clothes because of a condition or medical situation.
Remove Potential Distractions
If you have pets, children, or roommates that could cause a distraction when you are videoconferencing at home, make sure to let them know about the situation or arrange for them to be elsewhere in your house. Try to schedule your videoconferences around the times when you have maids, landscapers, cable technicians, or other professional service providers entering your home. If you have to have a professional coming in while you videoconference, be sure to let them know what you are doing and ask them not to interrupt you except in an emergency.
Have The Necessary Materials And Equipment Prepared
Some people might think that not being in an office when you videoconference puts you at a disadvantage because you do not have access to the same amount of office equipment. With some prior planning, you can ensure that this factor does not negatively impact your videoconferences. Make sure that you have all the right papers, documents, and tools needed for the conference. If you are going to be using a program together with other participants in the videoconference, test the application beforehand and make sure that it works on your computer. A few minutes of preparation will help save you a great deal of frustration when you get ready to begin your videoconference.
Videoconferencing at home is an excellent solution that can benefit both employees and employers. When set up properly, videoconferences from home can be just as professional as a videoconference from an office. Follow these tips to maintain a high level of professionalism whenever you need to participate in a videoconference from home.
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