Imagine this scenario: You’ve slaved all night trying to fine tune the perfect presentation. Your boss is going to see it and his boss is going to hear about it. The information is important, as is your need to impress. You get to the office feeling confident. Everything’s going well, until you go to set up the PowerPoint and…nothing.
After a little fiddling around you realize the cable from your laptop to the projector is faulty. There isn’t a replacement in sight, and you’re not about to have 20 people huddle around your tiny laptop. The presentation will have to wait, and everyone looks a little frustrated that their time has been wasted.
Fortunately, we now have the potential for a fully integrated wireless system that can eliminate the majority of these problems. In the past, something as small as a missing or faulty cable or a poor port connection could result in the interruption of an entire presentation. To add to this, there are an array of connectors involved as well, from mini-VGA, to DisplayPort and HDMI, and even mini-HDMI that serve to complicate the process. This lack of standardization is obviously problematic. It is becoming increasingly clear that the future of the conference room is wireless. Additionally, bring-your-own-device (BYOD) has become more common in the IT world, making a seamless solution even more possible.
So, how can a wireless system in your conference room help your company?
Multi-device and collaborative conferences. Cable-free devices are now allowing multiple users to collaborate on one presentation. Files, videos and other materials can be easily shared through smartphones, laptops, and tablets. There is also a general move toward interactivity, which is another way to stimulate innovation, collaboration, and creativity.
Making your system more manageable. When there are multiple presenters in front of a crowd, the situation can be difficult. In the case of a presentation, winning over an audience and remembering your pitch is already hard enough without having to worry about connecting wires and syncing devices to the display. A wireless system allows the user to connect and launch their presentation immediately, without any hassles.
Eliminating cables. Having a mess of cables in your conference room can detract from the clean and professional look your firm may be trying to convey. It can also cause problems for presenters by limiting the amount of space he or she has to move around during the meeting, not to mention creating a possible tripping hazard. A wireless solution will eliminate the worry associated with all those cable connections.
Cost-effective. In the long run, wireless solutions are more cost-effective. You now have the ability to hold one conference in multiple rooms, which opens up more possibilities and saves on the need for expensive boardrooms.
Things to Consider Going Forward
The reliability of wireless presentations can depend on a few factors. Bandwidth issues might occur if files are overly large, and distance and clear communication between the devices and the receiver are all areas that can pose limitations to wireless technology. In addition, there are security concerns when it comes to who will be able to access the presentations. All of these issues will need to be addressed as the technology becomes more commonplace.
There are innovations happening all the time in the world of wireless and it won’t be long until the majority of conference rooms are wireless. Keeping your company up to date on the latest technology, and keeping an eye on the future, is a great way to facilitate the transition into the BYOD culture, as well as the overall success of your business.
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